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Subject: Payment Terms Discussion – Strengthening Our Partnership
Dear Pacific Retail Team,
Thank you for three years of excellent partnership and 12 completed orders. Your consistent reliability has been truly valued, and we look forward to continuing this strong relationship.
As we scale our production capacity to better serve your growing orders, we would like to open a candid conversation about payment terms. Our current Net 60 arrangement means we carry production costs for up to 90 days (lead time + payment period), which limits our ability to prioritize your orders during peak season.
We would appreciate your consideration of either of the following arrangements:
Option A (Preferred): 30% T/T deposit upon order confirmation, 70% balance before shipment
Option B (Intermediate): 50% upon order, 50% within 30 days of shipment
To thank you for your flexibility, we are pleased to offer:
・1.5% early payment discount if full payment is received before production completion
・Priority scheduling on all your orders regardless of our production calendar
We understand this is a change from your current process, and we are genuinely open to discussing a structure that works for both sides. Would you be available for a quick call this week?
Warm regards,
[Your Name]